![]() If the task is not “Done”, it will check if you have the current date is later than the end date. All you have to do is create a formula of nested IF statements that check the status and the dates of your tasks. ![]() If you prefer, you can use words or other symbols. To create the visual warning, I thought using emojis would be the best. To avoid having a delay going unnoticed, it is very helpful to have some visual warning that you are late. But so far, the only way of knowing if you are on schedule with your tasks is by looking at the due dates and comparing them to the current date. One valuable aspect of a Gantt chart is helping you with organization, so you never miss a deadline. Just remember that if you do so, every time you want to add a new category to your tags, you will have to create new formatting and validation rules. Same as with the Date and Status columns, you can create a data validation rule that will only accept values from a drop-down list. You can do that by either using the paint format brush or dragging the corner bottom square down to the rest of the column. Once you are done, you should extend the rule to the entire column. Repeat that for each tag you want to have. Chose the style of your cell, then from the dropdown list select the rule “ Is equal to“, and enter your tag’s value. To create the conditional formatting, you are going to click Format > Conditional Formatting and then click + Add another rule. That way, your tasks will be color-coded according to the value you insert in the cell. So, for the Tag column, we use the conditional formatting feature. However, you don’t want to have to manually color your table. The formatting of your table will extend to your Gantt chart. I used the classic “ To do”, “ Doing” and “ Done”, like a Kanban board. Next, you will enter whatever and as many values as you want. With this visual calendar, there is no way you are gonna type the wrong date by mistake.įor the status column, navigate to Data > Data validation > + Add rule and select “ Drop-down”. That way, when you double-click a date cell, a calendar will pop up and you can simply select the desired date. That way, you can preset the values for your columns, and will never enter invalid data into your table.įor the date columns, select the columns and click Data > Data validation > + Add rule and select the Criteria “ Is valid date”. To avoid that problem, we use data validation. On top of that, if you happen to type some value wrong, for example use the wrong date format, Google Sheets won’t be able to add it to the Gantt chart. However, depending on the number of tasks you have, it might become too demanding to enter all the information manually. The timeline feature is very useful for monitoring all your tasks. (Steps 2 through 4 are optional, but they will make your Gantt chart easier to understand and help you make the most of it.) Another cool possible feature is a column for tracking late vs on-time tasks and a tag column, so you can group your tasks by sector or work type. If you want to have a Kanban board like progress management you can also add a Status column. However, it is imperative that you have a task name column and columns for the task’s start date and end date. The name and order of your columns do not need to be the same as mine. Tutorial for creating Gantt charts using Google Sheets: Step 1 Name your columnsĬreate a spreadsheet and name your columns. You can just open the link, make a copy of the spreadsheet, and start using the Gantt chart right away. If you don’t wanna follow the tutorial, here is the template of our final Gantt chart in Google Sheets. Gantt chart templateĪt Kanbanchi we are all about making your life easier. If you want, you can follow the steps to create your own spreadsheet (10 minutes). ![]() We have included some cool features that make it more useful and better looking, like a progress tracker, status, and tags. In this tutorial, we are gonna teach you how to use the Timeline feature to create your very own Gantt chart visualization. With this feature, you can create a free Gantt chart inside a spreadsheet. ![]() However, in November 2022 they released the Timeline feature for Google Sheets. Google Workspace still does not have a Gantt chart tool. On the vertical axis, you see the task, each on its row, with the length reflecting the task duration. On the horizontal axis, you see the calendar. It is a stacked bar chart that allows you to see the different tasks in a calendar-like visualization. Manage Preferences This Google Sheets Gantt chart template will help you manage your project tasks and stay on top of your deadlinesĪ Gantt chart can be a very helpful tool for team tasks and project management.
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